If you suspect that your printing equipment can do more, you are not alone. Research from one of the world's largest suppliers of printing equipment found that most companies produce an average of about one device for every two knowledge workers and that each device is used only about 15 minutes a day. The same study found that the average employee prints 1,000 to 1,200 pages per month, and the average company spends between $ 800 and $ 1,000 per year on document costs per employee.
For most companies, the biggest printing solution is to rent equipment to buy. Now, however, they are a self-operated or vendor-operated printing service (MPS). One of the reasons for this change is that printing is now seen as a critical infrastructure, IT network, and facilities management, rather than a simple maintenance service. You can also hire managed print services via https://automationone.ca/service/.
Outsourcing MPS has many clear advantages, not the least of which is reporting. This means that previously scattered printing resources can be combined into a strategy that maximizes what you already have.
As in most organizations, each department is responsible for its own printing company. When someone fails, an employee wants a new one without thinking. It's not uncommon for some printers to be used so rarely that they get dusty. The fault lies not with employees and not with management, but in a lack of control over the printer system throughout the company. This is something most companies are unable or unwilling to do.
A good MPS provider has the experience and expertise to conduct in-depth assessments of your printing infrastructure and create and implement strategies to optimize existing data. This strategy may or may not include recommendations for adding new devices.